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IOFM Accredited Payables Specialist (APS) Certification Sample Questions:

1. What is an important reason an organization's tolerance level for discrepancies between a PO and an invoice should be kept confidential?

A) To avoid scrutiny by internal audit
B) To allow overages to be deposited into a secure fund for executive use
C) To keep procurement alert to not making mistakes
D) To prevent vendor fraud

2. The Sarbanes-Oxley statute in the U.S. requires public companies to: I. Establish controls over accounts payable hiring; II. Use a recognized framework to design and test controls over financial reporting; III. Ensure that the company CFO is a CPA.

A) I and II only
B) II only
C) I only
D) I, II, and III

3. Which of the following is a part of a successful ERS (Evaluated Receipt Settlement) program?

A) Use of pro forma purchase orders
B) Receiving a complete invoice with the shipment
C) Exclusion of early pay discounts
D) Billing of miscellaneous charges separately

4. For a VAT invoice that contains what you believe to be a billing error, what is the only recommended solution?

A) Short pay or overpay as necessary and include an explanation of why you did so
B) Do not pay the invoice and return it to the vendor for correction
C) Do not pay the invoice and report the transaction to the VAT administration
D) Pay the incorrect amount and then send a formal written request for an adjustment

5. To protect your organization from employee fraud, which of the following controls should be employed?

A) Require that all potential employees sign an NDA prior to hire
B) Hire only temporary employees and rotate them out every six to eight months
C) Ensure all staff members have accounting degrees from accredited universities
D) Conduct detailed background checks on all new AP employees

Solutions: